All businesses have obligations to current and former employees, job applicants, and agency, contract and other casual workers under the Data Protection Act 1998. This can include personal data that might be found in databases, manual filing systems, word processing programmes, e-mails, CCTV records, telephone records, internet logs, automated payroll systems and records of automated door entry systems such as swipe cards.
You must ensure that the data is: fairly and lawfully processed, processed for limited purposes, is adequate relevant and not excessive, up to date, kept no longer than is necessary and kept secure.
Employees may access data you hold about them by making a request in writing and paying a fee. It is common for employees to make this Subject Access Request during a dispute or Tribunal proceedings. Sometimes the request precedes notice of a compliant. We can help ensure you respond to the request correctly and on time and ensure the individual is only provided with the information they are entitled to.
If you wish to obtain the advice our specialist employment solicitors and HR professionals to help you understand your employment and advice you on your legal position, please contact us or complete the enquiry form. You can also use the enquiry form to request a call back from one our experts.